BSBSUS501A: Develop Workplace Policies & Procedure for Sustainability

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Question:

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Develop Workplace Policies & Procedure for Sustainability

Task Details:

You must develop and implement an operational plan to achieve a workplace sustainability policy. Discuss your workplace’s needs with your manager or trainer to determine what their current goals are, and if any initiatives are currently being developed to achieve them. Write and design a sustainability policy using the information shown in class as well as the suggested resources from class. Discuss the methods you will use to communicate your policy to your internal and external stakeholders. Create one example of a communication tool you could use to get the new information across to your stakeholders. From your sustainability policy write 4 standard operating procedures that will ensure improvement in resource efficiency. These MUST be in the appropriate format for SOP’s. Outline the methods you will use to track/monitor continuous improvement in the sustainability process. Keep in mind that this would be during your potential project being established and implemented. List and describe the methods you will use at the end of the project to review the success of the sustainability policy and procedures within the business, how would you identify if the project was a success or not?

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Solution:Develop workplace sustainability policy

Workplace sustainability policies are those policies that basically deal with Triple Bottom Line (TBL) of an organisation. This is a policy that talks about People, Planet and Profit. A sustainability policy is the one that takes into consideration People factors such as equity and diversity, equal opportunity, occupational health and safety implications policy (Yao & Fan 2015). The planet factors deal with those factors that talk about environment and legislation related to the environment. Finally the profit aspect talks about profitability of the company. Thus, a sustainable policy strikes a balance among these three factors of Triple Bottom Line (TBL)(Ashworth 2011).The sustainability issues that has been identifies to be developed is re-inventing the way an organisation uses its energy. This is the key to manage the consumption of future energy. The policy will deal with the manner in which the staff and organisation engage in using energy. The program designed for workplace sustainability is divided into three parts. These parts are identified as identification of sustainability policy to be implemented, stakeholders affected and measures to be taken to follow it (Watson 2011). The designed workplace sustainability policy is as follows: Identification of sustainability policy: The sustainability policy has been identified with after a deep analysis of government regulation and environmental norms. The identification of the strategy is also a result of equity principles and laws. The planet aspects have enabled to determine the policy. But this is only possible if it doesn’t affect the profitability of the company (Boons & Freund 2013).Thus the re-invention of energy usage becomes very important in an organisation. Stakeholders affected: The stakeholders that are going to get affected because of this policy include employees, staff, customers, suppliers, etc.(Liu 2012). Thus, the external as well as internal stakeholders are going to get affected with the policy of sustainability. Measure to be taken to follow it: An organisation has to do a lot of efforts so that every stakeholder shall follow the measures of sustainability(Jones 2008).The policy document includes a number of grounds that are required to be followed by the stakeholders. These grounds are as follows:

The employees are required to turn their systems, computers and laptop, lights, Fans and ACs off when they are not in use for instance at the time of lunch, or other breaks.
Use of solar energy in place of non-renewable sources.
The employees, customers and suppliers shall switch the fan off of lift or elevator when they board out of the lift or elevator.
The employees coming to office taking their own vehicles are requested to either use company vehicle or pool the vehicles to save fuel.
The suppliers and customers coming down to company for some work are also requested to either pool or use public transport etc.

Communicate workplace sustainability policy

The methods of communication that would be used to communicate the sustainability policy include meetings, notices; emails and information using telephones (Treher 2008).These are the methods that will be used to communicate with internal as well as external stakeholders. The one communication tool that will help in sending new information to the stakeholders will be meeting. This will also help in getting feedback right away (Carbaugh 2012).The communication plan to communicate the information to the stakeholders is as follows:

Purpose	Stakeholder	Time frame	Developer
Briefing about new sustainability policy	All internal and external stakeholders	45 minutes	CEO
Policies for energy usage within organisation	Employees	30 minutes	Manager

TBL issues and sustainability	Customers, employees and suppliers	45 minutes	Director
Feedback to develop policy	Customers, employees and suppliers	60 minutes	Manager
Seeking support to implement policy	Customers, employees and suppliers	50 minutes	CEO/Director

Implement workplace sustainability policy

The most significant part of a plan is implementation. At this stage an organisation will implement the policy that it has framed in previous sections and ensure that all the stakeholders are following it. To ensure this, an organisation generally takes resort to operating procedures or SOP (standard operating procedure)(Osman, Othman & Salahudin 2016). The four SOP for workplace sustainability are:

Task :	Reducing the usage of electrical appliances at workplace
SOP No.	1
SOP name :	Reasonability in usage of electric appliances
Date written:	12/03/2016
Sub-process:
Preceding task:	None
Description :	The employees will be guided on the aspects of using electrical appliances in a reasonable manner within the workplace. To implement this strict supervision will be there and it will involve intense punishments for not following the procedure.

Task :	Reducing the usage of electrical appliances at workplace
SOP No.	1
SOP name :	Reasonability in usage of electric appliances
Date written:	12/03/2016
Sub-process:
Preceding task:	None
Description :	The employees will be guided on the aspects of using electrical appliances in a reasonable manner within the workplace. To implement this strict supervision will be there and it will involve intense punishments for not following the procedure.
Responsibility :	Manger of the unit will hold the responsibility of implementation of SOP
Frequency :	Once in a week
Process steps :	The employees shall be briefed about procedure to be followed The implementation guidelines shall also be provided to the employees All the employees shall be given targets

Task :	Using solar power at various functional areas
SOP No.	2
SOP name	Usage of electricity reasonably
Date written	14/03/2016
Sub-process:
Preceding task:	None
Description :	The employees will be guided about the benefits of solar energy and this will help in re-inventing the usage of energy. It will enable a number of appliances to run with the help of solar energy.
Responsibility	The director will have to supervise it directly
Frequency	Daily
Process steps :	Guiding manual to use solar power Making norms for usage Spreading awareness among all the stakeholders Strict policies and procedures to be observed.

Task :	Motivating employees to use company bus or pool vehicles
SOP No.	3
SOP name	Save fuel
Date written	15/3/2016
Sub-process:
Preceding task:	Usage of solar power
Description :	Employees will be motivated to use the company bus or to pool the vehicles. This will help in saving fuel to a very great extent.
Responsibility	All the employees
Frequency	Daily
Process steps :	Notices and circulars will be sent to the employees to follow these norms. In case of office work it will be mandatory for employees to use company vehicle. Employees will be fined in case of non-compliance with the norms.

Task :	Overall awareness among stakeholders
SOP No.	4
SOP name	Stakeholders and sustainability
Date written	16/03/2016
Sub-process:
Preceding task:	Save fuel
Description :	All the stakeholders will be provided with sustainability norm of the company. In this SOP they will be made aware about the company’s objectives and how to achieve those using sustainable practices.
Responsibility	Directors
Frequency	Once in a month
Process steps :	All the stakeholders will be made aware about the profit, planet and people aspects of the company. They will be then briefed about the advantages of using sustainable practices After this the company procedure and policies for sustainable practices will be described to them They will be then expected to follow all these norms.

Review workplace sustainability policy implementationIt is very important to monitor the policies that have been implemented so as to ensure that continuous development and improvement in sustainability process is there. The tools that are available for monitoring include staff meeting, participatory reviews, progress reports and supervision missions (Rhodes 2011).To check the success of the policy implementation audit checklist method will be used. This method will help in identifying the gaps in actual results and desired results and in this way a company can find out whether the policy implementation was a success or a failure.

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