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  • Subject Name : Management

Mission and Objectives

The given study highlights about Shopping and leisure Village by Sunset Homes. There are several factors which are required to be considered for the project. The objectives are as follows:-

  • To plan and control of the overall project
  • Budget management
  • Promotion through opening ceremony
  • Stakeholder management

Stakeholder Management Plan

A proactive and consistent communication strategy with each stakeholder is made easier with the support of the stakeholder management plan. In addition to this, it assists in identifying potential misunderstandings regarding project initiatives at an earlier stage, ensuring that communication efforts are sufficient, and improving stakeholder understanding in order to guarantee the success of the project (Hunter, Tebeka and Kilmer 2020). The Project Manager is responsible for making crucial decisions that could have a significant impact on the overall outcome of the project. Taking everything into consideration, it is essential to be aware of the fact that the influence and requirements of project stakeholders can have a significant effect on the project and, as a result, shape the decisions that are made by the Project Manager. The project's stakeholders have the potential to influence many aspects of the endeavor, including but not limited to the strategy, communication, financing, and scheduling of the endeavor. The process of determining who the most significant partners are is at the center of the Stakeholder Plan. It is of the utmost importance to construct a communications planning grid so that a stakeholder analysis can be carried out. This will allow for the determination of the various stakeholder groups as well as the roles that each group will play in the project. Additionally, it is recommended that the project manager utilize more collaborative methods to exchange information regarding the success of the project. One example of this would be including key stakeholders in the decision-making process. Additionally, in order to have successful communication, it is essential to have a communication plan that can be altered to accommodate the various objectives and requirements of all parties involved (Kraeger and Robichau 2017)

It is critical to hold regular meetings since doing so helps every member of a team or unit better comprehend the roles and responsibilities that are assigned to them. It is necessary to use a well-defined structure to build up a shared way for everyone participating in the project to talk to each other. This makes it easier to deal with difficulties and enables you keep an eye on how stakeholders behave. Setting up this shared way of communication requires the use of a well-defined structure. When it comes to the administration of a project, it is essential for the project sponsor to always be active and visible while simultaneously maintaining some degree of discretion. This dual role is very vital to play in order to ensure that all of the project's stakeholders continue to be interested in and engaged with the work throughout its whole.

Project activity plan

Shopping and leisure Village by Sunset Homes,

76d

20-03-2023

03-07-2023

Prepare for deployment and engagement

2d

20-03-2023

23-03-2023

Create users and groups in the Sunset Homes

2d

20-03-2023

23-03-2023

Create a Project Map

17d

13-05-2023

04-06-2023

Deploy the Project Pilot with a new site collection

7d

13-05-2023

21-05-2023

Create a top-level Web site

2d

13-05-2023

14-05-2023

Create a Project Web App site

5d

15-05-2023

21-05-2023

Deploy Project Pilot in an existing site collection

10d

22-05-2023

04-06-2023

Configure reporting for Project Pilot

21d

05-06-2023

03-07-2023

Configure prerequisites

3d

05-06-2023

09-06-2023

Accounts and security groups

4d

10-06-2023

15-06-2023

Analysis

6d

16-06-2023

23-06-2023

Proper Networking

3d

24-06-2023

26-06-2023

CRM

2d

29-06-2023

30-06-2023

Configure Secure Store Service settings

2d

01-07-2023

02-07-2023

Contingency Plan

1d

03-07-2023

03-07-2023

A Resource Allocation and Utilisation Plan

Effective planning is advantageous in all employment settings, regardless of size or scope. Unplanned projects are anticipated to conclude with unfavorable results. Thorough planning ensures that all tasks are appropriately considered prior to their implementation in a business context, thereby facilitating a thorough evaluation of all available options. The practice of subdividing a large task into smaller tasks can improve the overall productivity and effectiveness of a process. Planning enables project managers to employ their prior knowledge and experience to new projects. Planning a project is a crucial endeavor in which the project manager determines the sequence of actions and develops a comprehensive road map using historical data, personal expertise, and relevant data. Formulation and organization of a comprehensive plan and schedule constitutes the first step following the start of employment. Diverse investor groups may have had divergent objectives, thereby making it difficult to provide high wages. This has the potential to exacerbate cost-effectiveness issues. Moreover, problems with product quality, service levels, and other operational factors can have a substantial impact on a company's profitability and hinder its organic growth. Initial disagreements regarding stakeholder interests can be sparked by the introduction of automated processes, potentially resulting in resistance. Automation has the potential to increase productivity, but it may also result in higher wages due to increased demand. In an effort to promote environmental sustainability, consumers may also express a preference for lower prices if they are provided with more purchasing and importing options. This can provide valuable insights and recommendations on how to effectively manage prospective changes.

Cost estimation

Capital

STOB

1st Month

2nd Month

3rd Month

4th Month

5th Month

Total

Requirements

150

150

150

150

150

150

900

Design

150

150

150

150

150

150

900

Build

150

150

150

150

150

150

900

Implementation

150

150

150

150

150

150

900

Infrastructure

150

150

150

150

150

150

900

Project Management

150

150

150

150

150

150

900

Operating

STOB

1st Month

2nd Month

3rd Month

4th Month

5th Month

Total

Project Management

150

150

150

150

150

150

900

Travel

150

150

150

150

150

150

900

Training

150

150

150

150

150

150

900

Sustainment

STOB

1st Month

2nd Month

3rd Month

4th Month

5th Month

Total

Maintenance*

150

150

150

150

150

150

900

Amortization**

150

150

150

150

150

150

900

Licensing Fees***

150

150

150

150

150

150

900

A timeline schedule with key milestones

The Time line of the project is as follows:-

Gantt Chart

Figure 1: Gantt Chart

Risk Management Assessment

Identifying, analyzing, and effectively resolving potential issues within an undertaking are crucial to its successful completion. To effectively manage risks, it is necessary to identify and categorize them, assess their potential impact, determine their likelihood of occurrence, and meticulously document the results within a risk register using project-specific risk management tools. At that juncture, one can legitimately aspire to effectively manage risks. Both risk management and chance management involve the same four stages. The project's risk manager is responsible for assembling teams, developing and implementing risk mitigation strategies, and providing updates on these efforts (Reed et al. 2018).

The overall risks of the project are as follows

Risk

Impact

Affected section

Mitigation

Insufficient budget for Shopping and leisure Village by Sunset Homes

High

Overshooting the project budget

Sufficient funds are required for the given budget

Excessive cash flows

high

Higher expenses

Proper monitoring of the cash flows and additional cost in advance.

Abrupt outcomes of the activities

Medium

Lack of support among the project's stakeholders

Setting up a safe way to keep everyone up to date on the progress of the project.

Relevant execution of development activities

Low

Lack of execution among project managers

For a project to be successful, the project specs must be well understood and a good development team must be put together.

Table 2: Overall Risks of the given project

The study's identification of problems and investigation of potential solutions provides the project manager with an opportunity to manage the project effectively and engage stakeholders. It is essential to focus on the concerns of stakeholders and determine their relevance to the current project. This is due to the potential difficulty of addressing the consistency issues discussed in the study, as a lack of knowledge about the project's stakeholders may impede effective resolution. Through the incorporation of a communication framework into the project management plan, however, a solution to this problem has been identified. Implementing a communication framework would facilitate effective communication between the project manager and collaborators, ensuring interactions adhere to established protocols and best practices. The organization responsible for supervising communication management and partner participation should establish the selection criteria for a project manager (Kaharuddin, Adnan and Baharuddin 2020)

References

Alam, T., 2018. A reliable communication framework and its use in internet of things (IoT). International Journal of Scientific Research in Computer Science, Engineering and Information Technology (IJSRCSEIT)3(5), pp.450-456.

de Oliveira, G.F. and RabechiniJr, R., 2019. Stakeholder management influence on trust in a project: A quantitative study. International Journal of Project Management37(1), pp.131-144.

Hunter, S.B., Tebeka, M. and Kilmer, B., 2020. Implementing Frequent Substance Use Testing with Swift-Certain-Fair Sanctions: Stakeholder Insights from a Pilot Program with Volunteer Probationers. Journal of Drug Policy Analysis1(ahead-of-print).

Ji, Y., Ma, Z., Peppelenbosch, M.P. and Pan, Q., 2020. Potential association between COVID-19 mortality and health-care resource availability. The Lancet Global Health8(4), p.e480.

Kaharuddin, S.K., Adnan, H. and Baharuddin, H.E.A., 2020. Success Factors for Stakeholder Management for Public-Private Partnerships Infrastructure Projects. Built Environment17(2), pp.1-10.

Kraeger, P. and Robichau, R., 2017. Questioning stakeholder legitimacy: A philanthropic accountability model. Journal of health and human services administration, pp.470-519.

Reed, M.S., Vella, S., Challies, E., de Vente, J., Frewer, L., Hohenwallner‐Ries, D., Huber, T., Neumann, R.K., Oughton, E.A., SidolidelCeno, J. and van Delden, H., 2018. A theory of participation: what makes stakeholder and public engagement in environmental management work?. Restoration Ecology26, pp.S7-S17.

Sterling, E.J., Betley, E., Sigouin, A., Gomez, A., Toomey, A., Cullman, G., Malone, C., Pekor, A., Arengo, F., Blair, M. and Filardi, C., 2017. Assessing the evidence for stakeholder engagement in biodiversity conservation. Biological conservation209, pp.159-171.

Sunder M, V., 2016. Lean six sigma project management–a stakeholder management perspective. The TQM Journal28(1), pp.132-150.

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