PRJM 6005: Program & Portfolio Management - Project Management Assessment Answers

Solution Code: 1FDF

Question: Program & Portfolio Management

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Project Management Report Writing

Task Application of program management processes via a case study – Benefits Management Plan for the Perth Arena Project which in this instance will be treated as a Program. Treat the Perth Arena as a Program rather than a Project. Assume that the Perth Arena is 75% complete when writing your benefits table. Identify THREE projects to be entered into the Benefits Realisation Table. Make any necessary but reasonable assumptions and include above the Benefits Realisation Table. Clearly articulate the Problem being solved or the Opportunity being explored for this Program. Only use the template below (similar to what we will use in the Tutorial) for this assignment.

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Solution:

Program title: Development of Perth Arena
Assumptions: The Perth Arena has been already 75% complete and is a program under the Venues West several projects Programs are completed within scheduled timelines and that there are no delayed extensions whatsoever. Economic factors surrounding the projects remain the same during the time of development The benefits are only assessable upon completion of the projects; or the projects have already been completed The projects were done by contractors under exclusive government financing. No other parties other than the government are interested parties in the projects
Problem or opportunity statement To provide world class sporting, recreation and entertainment facilities to the Western Australia community and the world. There is need to provide a sustainable sporting, recreational and entertainment facilities that will meet the sporting and health needs of the Western Australian people and those of the world at large.
Benefits to be achieved	KPI for the benefit	KPI source for verification	Responsible person for assessing the benefit	Risks that could prevent the benefit from being realised	Strategic objectives supported by this benefit
Project name: Champion Lakes Regatta Centre
Availability of world class canoeing, rowing and other water sports facilities	Increased contracts for hosting water sporting events such as canoeing, dragon boating and triathlons	Auditor general's report	The Venues West COE can assess this benefit since he/ she is the person in overall charge of the project	If the project is delayed beyond the scheduled time, there is a significant risk of missing this benefit	Make Western Australia one of the best tourist destinations in Australia
Cultural heritage to the people of Western Australia	Employment of Western Australians; community appreciation of the project	Local community views	The program coordinator can also assess this benefit since he/ she is the person directly in charge of the program	Locals end up discriminated from the opportunities arising from the completion of the project	Raise the pride of the state and the people of Western Australia
Provision of revenue to the government by hosting sporting and entertainment events	Increased revenues collected by the government from hosting events	Project manager's report	Minister of finance	Miscalculations/ incorrect estimation of project scope and requirements	Venture into sports to increase the revenues collected by the government
Project name: Perth Motorplex
Provision of facilities for motor sporting including drag racing	Increased requests to hold motor sports events	Auditor General’s report	Project manager	Failure to secure contracts for motor sporting events	Increase revenues from hosting events
Provision of entertainment facilities	Increased entertainment events on the venue and contracts to hold them	Program manager's report	Project manager	Failure to secure contracts to host entertainment events	Provision of venues that can host international entertainment events
Provision of food and drink services during sporting, recreational and entertainment events	Availability of variety of catering services to suit different tastes during the events	Program manager's report	Minister's office	Disregard of laws prohibiting carrying of drinks to sporting venues	Collection of revenues from catering services in events
Project name: HBF Arena Development
Delivery of new facilities for West Perth Football Club and Waneroo Basketball Association	Increased sporting events and requests to hold sporting, entertainment and recreational events	Auditor General report	Program manager	Delayed completion of projects	Improve the quality of life of the community by availing recreational facilities that can assist them in overcoming sedentary behaviours
Availability of community sporting facilities	Communal utilisation of the arena	Auditor General’s report	Program manager	Delayed completion of the project	Improving community health through availing recreational facilities
Expansion of netball and rugby facilities to include administration and player areas	Hosting of netball and rugby events	Auditor General’s report	Program manager	Delayed completion of the project	Increase revenue collection from hosting sporting events

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